The Cal Aggie Host Program created in 1980 provides a wide range of services to the students and guests of events held on campus including line control, ticket taking, contraband control, ushering, crowd control, general event security and access to emergency personnel. There are approximately 55 UC Davis students in the program who worked nearly 350 events over the course of the year. These events included special ceremonies, major campus events, concerts, athletic events, lectures, conferences, VIP transportation, festivals, fairs, weddings and special assignments.

The Aggie Host Program continued to operate the Campus Escort Service as part of the nightly student patrol. The service accommodated students, staff, faculty and visitors on campus and nearby campus residential areas. The service is free of charge to the user and operated from 6:00 p.m. to 12:15 a.m. with extended hours during finals. When the student patrol staff are not handling safety escort requests, they maintain a high profile by patrolling the campus by van or on foot. They can be identified by their bright yellow jackets. The escort service provided nearly 3,000 escorts last year. Student patrol staff also conducted 5,000 area checks and 300 building checks around campus.

The Aggie Hosts staff all major ICA functions, football, basketball and baseball.

The Aggie Hosts assisted with several educational conferences, youth functions and Fun Runs. UC Davis was once again home to one of the largest single sporting events for women in the country by hosting the week long Volleyball Festival. The Aggie Hosts worked several annual events including Picnic Day, the Whole Earth Festival and the Pow Wow.

At the end of the school year the Hosts worked nearly a dozen commencements ceremonies with more than 3,500 UC Davis graduates and 30,000 guests attending. In December, UC Davis had its first Fall Commencement with Aggie Hosts working this as well.

The Criminal Investigation Unit’s primary function is the investigation of crimes on the college campus in Yolo and Solano Counties and at the Medical Center located in Sacramento County.

This year we continued our involvement with the Sacramento Valley Hi-Tech Crimes Task Force, which is managed by the Sacramento County Sheriff’s Office. Over twenty-two state, federal, and local agencies participate. We supply a detective who dedicates twenty percent of his work time to training and investigating various aspects of computer crime from cable box tampering to performing forensics on computer processing units.

As part of our continuing participation in the Federal “Violence Against Women” Grant, we provide a detective who is assigned to investigate violent crimes committed against women. Our detective also spends time networking with other law enforcement and victim advocate groups who are participating in the grant.

As a result of ongoing alerts from the Office of Homeland Security, the investigations unit continues to actively participating in meetings with the California Anti-Terrorism Information Center (CATIC). CATIC and the Federal Bureau of Investigations Joint Terrorism Task Force. Both task forces are comprised of state and federal law enforcement agencies whose primary function is to disseminate information relating to terrorism to local law enforcement agencies.

The detective staff of the investigations unit has continued to receive up-to-date training relating to crime scene investigation, criminal apprehension techniques and other various law enforcement issues.

The Campus Violence Prevention Programs unit of the UC Davis Police Department provides education and outreach about the realities of sexual violence, hate or bias related activity and relationship violence focusing on prevention through education. The program’s primary mission is to eliminate these forms of violence and in the interim, to ensure support services are available for survivors. The program is committed to the advancement of services available to survivors through prevention, intervention, education, training, and policy.

Education, prevention and intervention regarding sexual assault and relationship violence have been provided since 1979. Immediate, confidential and supportive response to survivors is a priority as is advocating for victims of violence with initial medical evaluation, legal and police procedures, and academic and housing issues. Confidential crisis intervention and advocacy is available to both recent survivors and those working to recover from a past incident. We also provide short-term intervention and support for friends, family, housemates and co-workers of the survivor.

Our prevention activities support the campus community by helping to create an environment that encourages awareness of the issues of sexual assault, relationship violence and hate or bias related activities. We offer workshops, classes, and consultation. Workshops are available for classes, departments, residence halls and other groups and training is provided to the campus community regarding these forms of violence. Methods used to provide information and build skills include discussion, role-plays, exercises and videos. Specialized workshops are available. Professional staff and student peer educators facilitate workshops. Student Peer Educators are trained through a yearlong series of classes.

To provide for appropriate supportive response to survivors, training is provided to university staff and faculty that address both the issues themselves and the effects of the incident on survivors, friends and families. Participants are trained to deal sensitively and effectively with persons affected by an assault or incident.

The Campus Violence Prevention Program unit recognizes the impact that sexual assault, relationship violence, and hate/bias related incidents have on the campus environment. We work to prevent and respond to incidents by collaborating with community services and other campus departments such as the Women’s Resources and Research Center, Resident Education Program, Student Judicial Affairs, Sexual Harassment Education Program and the Counseling Center.

In 1999 and again in 2001 The University of California, Davis, Campus Violence Prevention Program was awarded $543,000 to develop a comprehensive program to prevent and respond to violence against women on campus. In 2003 Campus Violence Prevention Program was awarded extension funding to sustain the program until 2005. The grant was augmented in 2000 to support the development of an interactive web site / CD-ROM that will educate about violence against women. All programs and products developed through the grant are provided to colleges and universities across the county.

For more information about the CVPP grant project visit voicesnotvictims.org

“The university is committed to preventing violence against women and to responding effectively when it does occur,” says Janet Hamilton, vice chancellor of administration with responsibility for the police department. “One of the real strengths of the project is how it will integrate the efforts and resources of so many campus offices and programs to address the problem.”

It augments the police department’s Campus Violence Prevention Program, now in its 23rd year. Jennifer Beeman, manager of the existing program, will serve as project director.

This project significantly expands the advocacy, counseling and prevention programs offered.

The mission of the Crime Prevention Program continued to be the reduction of crime by providing on-going educational programs to the community. In an effort to reach our goal to empower individuals and to encourage them to work as a team with law enforcement officers, we actively teach people the true meaning of Crime Prevention: The anticipation, recognition, and appraisal of a crime risk and the initiation of action to remove or reduce it. Our continuing goal is to educate people how to take responsibility for their own safety and well being while at school, home, work, or play.

The Crime Prevention Unit actively participates in the planning of all new building projects and advises the campus Architects and Engineers on secure building design with an emphasis on personal safety.

The Crime Prevention Program provides services to the Davis campus and UC Davis Medical Center communities, including numerous UC Davis Medical Groups, Primary Care Clinics, and research/teaching facilities that are located throughout Northern California. These services include facility surveys with written security recommendations, and various presentations on general and specific Crime Prevention topics such as personal safety, office and facility security, workplace violence, suspicious package recognition, managing angry clients, and other subjects, as requested.

The Crime Prevention staff, in cooperation with the Patrol Division, made direct contact with thousands of faculty, staff, students, patients, visitors and others affiliated with UC Davis and the surrounding communities of Davis and Sacramento.

We continued to participate in numerous community events such as the Yolo County Family Safety Day in Woodland, the Davis Business Expo and the Student Activities Fair sponsored by Davis Chamber of Commerce, Campus Safety Week sponsored by the Associated Students, Security Awareness Week, resource fairs sponsored by Student Housing, and new employee orientations.

Our Staff Development “Safety and Security” course is free to university employees and has been a very popular, and well-received presentation. Topics covered in the class include workplace violence, suspicious packages, personal safety and security at work, and angry client management.

Crime and informational alert bulletins continue to be distributed on campus via department mail and fax, and posted on our web site. We continue to offer our email alert notification service to which anyone (students, faculty, staff, parents, etc.) may subscribe. Whenever a crime or informational bulletin is distributed on campus, the Police Department sends an email to subscribers telling them that a bulletin has been issued, and it directs them to a specific UCDPD web site address to view the bulletin. The service will also let the subscriber know when and where the latest UC Police Annual Report has been published.

Police Department employees, who collect, process, preserve, and package evidence and safekeeping property in the field follow California Department of Justice - Bureau of Forensic Services (DOJ-BSF) guidelines and the UCDPD Property Control Manual (PCM), when practical.

While the proper collection, preservation, security, and control of evidence and safekeeping property is the responsibility of all Department employees when said property is seized, collected, or otherwise comes into their custody, it is the sole responsibility of the Property / Evidence Unit to safely and securely store property until such time as it is needed in a criminal prosecution, released to its owner, or otherwise lawfully disposed of.

With evidence collection and preservation being an important area within any police department, the Property / Evidence Unit has been actively reviewing its operational policies and will distribute an updated Property Control Manual in late 2004 due to procedural and facility changes.

In 2003, electronic locks were installed on all its property / evidence storage facilities. Only keys programmed and possessed by Property / Evidence Unit personnel will open these storage areas. The keys cannot be duplicated, and have the ability to “track” the identity, date, and time, of persons who enter the storage areas.

In addition, planning has been completed for a new property / evidence processing area and intake / storage room scheduled for construction in mid-2005. The new processing area and storage facility will have a state of the art ventilation system, intake lockers, three electronically controlled safes. The additional space will more than double our current property storage capacity.

In 2003, the Property / Evidence Unit took in more than 2600 pieces of property, including more than 150 illegal narcotic items, firearms, and other dangerous weapons.

In Mid 2003, the Property Evidence room moved to a more spacious facility that provides a higher level of security. This additional space as allowed the storage of property/evidence to be more manageable and more readily located when needed.

In late 2003, the Property management system was converted to an automated system that utilizes bar-coding to inventory and track items booked into property. Additionally, a supplemental system to report on the chain of custody aspects of evidence has been implemented.

The IT portion of the UCD Police department is continuing its automation project in several ways:

1. Completion of the CAD project - We have CAD on-line and in production at this time. We still have some final Geo data to complete before we can begin geo validation.
2. Completion of a PERL/SQL based tracking system for technical report requests. Employees can now fill out a web based form to submit requests for technical assistance.
3. Vision RMS System Administrator training has been completed, and report information is continually being entered into the system.
4. Installation of an Imaging system which will let us share mug shots with five agencies in the surrounding area as well as give us access to the DMV photo library for validation of driver license photos has been completed.
5. Window NT has been upgraded to 2000.
6. Virtual Private Network (VPN) functionality has been added to our network, allowing users to log on from remote sites.
7. Crime report forms have been provided to employees via the intranet for completion.

The campus emergency management program has accomplished several significant goals for continued program enhancement this academic year thanks largely to the dedication of campus units such as Information and Educational Technology and all Emergency Management Group and subcommittee staff.

Significant accomplishments during the last year include:

• Revision of campus Policy and Procedure 290-05 to include the requirement for departmental level recovery planning and more clearly describe the roles and responsibilities of units and individuals covered by the program.
• A charge committee name change from Emergency Planning Policy Group to Emergency Management Group to more clearly reflect campus preparedness, response and recovery programs.
• Completion of an EOC exercise focusing on communication to introduce wireless LAN laptop communication tools and change in EOC location (September 02).
• Completion of campus wide Terrorism Threat Assessment.
• A field exercise at McClellan Nuclear Radiation Center focusing on communication pathways.
• Logistics set up of EOC and Policy Group locations perfected to a 90minute set up time.
• MOU established with the Red Cross for operation of a campus shelter.
• 8 hr OES sponsored EOC refresher training given in May 2003
• Campus Evacuation Plans reviewed for departmental ADA compliance.
• Homeland Security (Code Orange) EOC activation and campus vigilance increased as warranted.
• Patriot Act compliance for specified hazardous materials and lab locations

This year’s program enhancements are the direct result of administrative and departmental financial and personnel support we feel have greatly strengthened campus readiness and response capabilities.

In the coming year recovery issues will be prioritized.

The Department’s Administrative Division consists of: the Investigations Bureau, the Internal Affairs Unit, and the Out Reach Bureau including: Crime Prevention, Crime Analysis, Training, the Video Unit, Recruiting and Hiring and the Evidence Technician. Additionally, the Campus Violence Prevention Program (CVPP) and the Technical Support Services Bureau including: Records, Lost and Found Property, Communications, Systems and Network Administration, and Facility and Inventory Management are units within the Administrative Division. The Administrative Division actively supports the Vision and Mission of the Department, the Patrol Division and the Campus through consistent and innovative processes that support a safe and secure environment in our communities.

The Outreach Bureau sustained a rigorous recruiting and hiring process throughout the year, and was paramount in the department’s leadership of the campus toward developing processes for compliance with the USA PATRIOT ACT.

The entire Administrative Division worked on processes, procedures and policies that will meet the standards set forth for our upcoming CALEA accreditation. The Technical Support Services Bureau was busy implementing the Records Management System (RMS) and enhancing our computer and network systems. Additionally, continued work with other Campus Departments on the final designs of our forthcoming facility remodel and construction of a new evidence processing and storage area, and an Emergency Operations Center building that will also house several of our Administrative Division units.

The Investigations Bureau was responsible for several challenging and high profile criminal investigations. As well, the Campus Violence Prevention Program was busy with the increase in reported violence toward women incidents much due to the outreach efforts of CVPP some of which is funded by the Violence Against Women grant.

The Training Unit implemented an online intranet delivered roll call training system that standardized training throughout the Department. Several employees were upgraded in their POST certifications, and the Training Unit successfully passed the annual POST audit.

The crime analysis process has begun and crime statistics are being generated that will be available to patrol and investigations units by mid-year 2004.

The unit has passed the challenge of gathering the statistical data from the nine UC police departments and producing the 2003 Annual Report on to UC Berkeley. In addition to their primary role of tracking all of the UCD police records, the records unit has the responsibility for Live Scan and the Police and Fire public counter. One hard working Records Technician and two temporary employees dealing with Live Scan keep the unit running smoothly. The unit has received extensive training on the RMS (Records Management System). Implementation of RMS was November 1, 2003. This system will greatly increase the unit’s effectiveness and efficiency.

In 2003 we received and dispatched 50,019 police calls for service between the UC Davis campus and UC Davis Medical Center in Sacramento and 1162 fire suppression calls for the campus and UC Davis Medical Center. We are proud to say we have continuing success with our Computer Aided Dispatch (CAD) system. This system has streamlined the process of documenting and tracking calls for service by reducing the duplication efforts necessary in the past to accomplish the same result. Our unit is pleased to provide a more efficient service to our community with the new CAD system.